Does DocFilla add up the contributions?

No. It fills the form and keeps it legible; the totals are typed in. Members should pay straight into the stokvel's bank account so the statement is the record of truth.

Can I send each member their own record?

Yes. Keep the sheet as a template and send each member their copy for the cycle; the treasurer's part stays filled in.

Stokvels

Fill in a stokvel contribution record online

Upload the club's contribution sheet and DocFilla fills the club's details and the member's name. Record each month's contribution, the date and the receipt, and sign it off.

A contribution record is the sheet that shows each member's payments over the year: the month, the amount, the date paid and the treasurer's initials. Kept per member, it settles the question of who is up to date before a payout. DocFilla fills the names and the club's details and keeps the table legible; it is a form you complete, not a ledger that adds up for you.

About 3 to 8 minutes with your details saved

Upload your stokvel contribution record

How it works for this form

1
Upload the contribution sheet as a PDF or a photo. The table is read row by row, so each month is its own line.
2
The club's name, the member's name and number and the agreed contribution fill from the template. Type the date and amount for each payment, and the receipt or reference number.
3
The treasurer initials each line or signs the sheet on their phone, and the member can sign to confirm. Download the PDF for the club's records.

What the form asks for

The stokvel's name and the year or cycle
Member's full names and membership number
The agreed contribution and due date
For each month: the date paid, the amount, the payment method and the reference
Arrears carried forward, and penalties if the constitution has them
Treasurer's initials per line, and signatures at the end of the cycle

What to attach

Bank deposit slips or proof of payment for each contribution
The bank statement for the cycle

Mistakes people make

Recording a payment the day it was promised instead of the day it reached the account.
No reference number, so a bank deposit cannot be matched to a member.
Carrying arrears in someone's head rather than on the sheet.
Only the treasurer holding the record; give each member their own copy.

Questions about this form

Does DocFilla add up the contributions?: No. It fills the form and keeps it legible; the totals are typed in. Members should pay straight into the stokvel's bank account so the statement is the record of truth.
Can I send each member their own record?: Yes. Keep the sheet as a template and send each member their copy for the cycle; the treasurer's part stays filled in.