How does my employer send me the pack?

The employer keeps the pack as a DocFilla template with the company's details filled in, and sends each new starter their own copy by email. You complete and sign on your phone and the copy returns to them.

Can I keep my details for the next form?

Yes. Save your details once in My details and every form after that, inside or outside work, starts mostly done.

Can an employment contract be signed electronically?

Yes. The Electronic Communications and Transactions Act gives an ordinary electronic signature legal effect, and employment contracts are not among the documents its Schedule 2 excludes. Follow your employer's own signing policy where it asks for something specific.

Work

Fill in an employee onboarding pack online

Upload the new-starter pack and DocFilla fills your personal, address, bank, tax and next-of-kin details across every page. Tick the policy acknowledgements, sign and send it back.

A new job comes with a pack: personal details for HR, bank details for payroll, tax details, a next of kin, the policy acknowledgements and often a medical aid or pension form. The same names and numbers are asked for on every page. DocFilla fills them all from your saved details and leaves the choices and the signatures to you. Employers send the pack with DocFilla too, and the completed copy comes straight back.

About 20 to 40 minutes with your details saved

Upload your employee onboarding pack

How it works for this form

1
Upload the pack as one PDF. Every page is read, so the details entered once appear wherever the pack repeats them.
2
Personal, address, contact, bank and next-of-kin details fill from My details. Your tax number, medical aid choices and policy acknowledgements are yours.
3
Sign each declaration, initial where asked, and download one completed PDF, or send it back through the link the employer sent you.

What the form asks for

Full names, ID number, date of birth, nationality and marital status
Physical and postal address, and contact details
Bank details for salary payments
Income tax number, and sometimes a tax directive or previous IRP5
Next of kin and emergency contact
Medical aid, pension or provident fund choices and beneficiaries
Policy acknowledgements: IT use, confidentiality, code of conduct
Signatures and dates on each form in the pack

What to attach

A copy of your ID
Proof of the bank account
Proof of address
Certified copies of qualifications
Your tax number confirmation from SARS, if you have it

Mistakes people make

Giving a different bank account on the payroll form and the pension form.
Leaving the beneficiary nomination blank on the fund form.
Initialling the policy pages without reading what they commit you to.
Returning the pack with the ID number missing on half the forms.

Questions about this form

How does my employer send me the pack?: The employer keeps the pack as a DocFilla template with the company's details filled in, and sends each new starter their own copy by email. You complete and sign on your phone and the copy returns to them.
Can I keep my details for the next form?: Yes. Save your details once in My details and every form after that, inside or outside work, starts mostly done.
Can an employment contract be signed electronically?: Yes. The Electronic Communications and Transactions Act gives an ordinary electronic signature legal effect, and employment contracts are not among the documents its Schedule 2 excludes. Follow your employer's own signing policy where it asks for something specific.